General Policy

The purpose of this policy statement is to protect the emotional and creative development of children when participating in Kayanna’s creative-eco workshops.

The purpose of this policy statement is

  • to protect children and young people who receive Kayanna’s services. This includes the children of adults
    who use our services
  • to provide staff and volunteers, as well as children and young people and their families, with the general
    principles that guide our approach to child protection.

This safeguarding policy applies to anyone working on behalf of Kayanna as paid staff, volunteers and
seasonal workers.

We believe that

  • Children and young people should never experience abuse of any kind.
  • We have a responsibility to promote the welfare of all children and young people, to keep them safe and to
    practise in a way that protects them.

We recognise that

  • the welfare of children is paramount in all the work we do and in all the decisions we take, all children,
    regardless of age, gender reassignment, race, religion or belief, sex, or sexual orientation, have an equal
    right to protection from all types of harm or abuse
  • some children are additionally vulnerable because of the impact of previous experiences, their level of
    dependency, communication needs or other issues
  • working in partnership with children, young people, their parents, carers and other agencies are essential
    in promoting young people’s welfare.

We will seek to keep children and young people safe by

  • valuing, listening to and respecting them
  • adopting child protection and safeguarding best practice through
    our policies, procedures and code of conduct for staff and volunteers
  • recruiting and selecting staff and volunteers safely, ensuring all necessary checks are made
  • sharing information about safeguarding and good practise with children and their families via leaflets,
    posters, group work and one-to-one discussions
  • making sure that children, young people and their families know where to go for help if they have a concern
  • creating and maintaining an anti-bullying environment and ensuring that we have a policy and procedure to
    help us deal effectively with any bullying that does arise
  • ensuring that we provide a safe physical environment for your children, young people, staff and volunteers,
    by applying health and safety measures in accordance with the law and regulatory guidance
  • building a safeguarding culture where staff and volunteers, children, young people and their families,
    treat each other with respect and are comfortable about sharing concerns.


We take a serious stance on bullying. Children that are deemed to be exhibiting inappropriate and bullying
behaviour will be reminded of our code of conduct. If they continue to be disruptive parents will be
contacted immediately. We exist because we hope to encourage a love of creativity and to sustain that in
the life of young people, so they grow to be happy and courageous individuals.

Our instructors are all experienced and motivated and are chosen for their ability to bring out the best in
your children, with a real interest in each and every child’s development.

Parents/Guardians are expected to co-operate with these policies and to re-enforce them in the home.

Adult to child supervision ratios

  • Our workshops are operated on the basis of one adult instructor per 6 children maximum and a minimum of
    2 children.
  • The instructor will oversee appropriate behaviours during classes
  • Children must behave appropriately at all times. If children exhibit inappropriate or disruptive behaviour
    in class they will be reminded of our code of conduct. If they continue to be disruptive parents will be
    contacted immediately.
  • Iphones will only be permitted to contact parents for emergencies or to take pictures of work occasionally.
    Iphones or Ipads will only be permitted by the sole use of an instructor for conducting the sessions.
  • No eating is permitted during the workshops

Photography and sharing images guidance

  • Periodically we will take pictures during the class of your children’s work or sometimes pictures of your
    children with their work. If you wish NOT for your children to appear on any of our social media,
    advertising website, TICK, the appropriate box at the point of purchase.
  • Photos are the property of, Kayanna creative-eco workshop; they will be used for promotional purposes
    and will not be sold to; social media, brochures, press advertising, website and editorials.

Health and safety

If your child has an existing medical condition, allergy or disability that may affect her/his participation
in a class, please notify the lead instructor asap.

Covid rules

  • Children’s temperature will be checked before they are allowed to join our workshop.
  • Each child will be asked to wash their hands before they are allowed to join the workshops, hand sanitisers
    will also be provided.
  • We will adequately sanitise all pieces of equipment for the next group to use.
  • Our groups consist of a maximum of 6 children no more.